Venue Details
Included in rental fee (quantity available*):
Black chairs (200)
Wooden chairs (156) / Corporate events only
60” round tables (35)
8' rectangular tables (16)
6' rectangular tables (16)
Coat racks (10) and hangers
Access to A/V where built-in **
Wi-Fi access
Rope and stanchion (maximum of 2 ropes/4 stanchions)
Caterer access to commercial kitchen
In-house glassware and china use for weekday daytime groups of 40 or less
*On a first-come, first-served basis
** Built-in A/V available in Snell Hall, Lecture Room, and Boardroom.
For more information about A/V in these, and other SJCC Event Venue spaces, click here
Fee-for-Service (quantity available*):
Set of lounge furniture (leather love seats (3), club chairs (17), square coffee tables (12): $300
Round cruiser table: $20 (8)
Square cruiser table: $20 (6)
Black buffet linen (for rectangular tables): $15 (2)
Flip chart (includes paper/markers): $15 (10)
Easel: $5 (7)
Photocopies: 20 cents per white and black copy; 30 cents per colour copy
Webcasting internet access: $300
Polycom conference phone**: $50 (2)
Transformer rental fee: $200 corporate events, $700 entertainment, film
Baby Grand piano in Snell Hall: $175 tuning fee
Artificial Cedar Topiaries - 5’Double Ball w Cone
Overall Dimensions (W x H): 17" x 63", Pot Dimensions (W x H): 10" x 9"
Individual: $120 / Full set of 10: $700
*On a first-come, first-served basis
** Client to provide phone number (800s series)
Audio Visual
Please see full details under Event Spaces - A/V Information
Additional Event Rentals
For all other event rental needs, the SJCC Event Venue’s caterers will work with you to select and arrange for table linens, décor, china, glassware, A/V assistance, and more.
WEDDING CEREMONIES
Civil ceremonies may take place in SJCC Event Venue in conjunction with a reception. For additional information please contact bookings@sjcceventvenue.ca.
POLICIES & REQUIREMENTS
Insurance
Proof of insurance is required for all events. This is often available through your insurer or may be purchased online.
All individuals and organizations are required to have not less than $2 million per occurrence insurance coverage in the event of accident or loss of property, and not less than $5 million if alcohol will be served and for events involving minors under 18 years of age or vulnerable adults; together with tenant’s legal liability “broad form” coverage of not less than $250,000 per occurrence. Proof of insurance must be provided to The Cathedral Church of St. James and name the Church as an additional insured.
For more information please review your rental agreement or contact bookings@sjcceventvenue.ca.
Alcohol & Special Occasion Permit
SJCC Event Venue is not a licensed venue -- with a Special Occasion Permit (SOP) you may purchase alcohol to be served at your event. SJCC Event Venue does not charge a corkage fee.
An SOP is purchased through the LCBO. Please allow sufficient time for processing. Once you have obtained the SOP you may then purchase the alcohol to be served at your event, under the SOP. The caterer can also assist with the acquisition of the SOP or may have a catering endorsement for this; the caterer may also purchase alcohol on your behalf.
The SOP must be provided to your caterers in advance of your event. All alcohol must be delivered to the SJCC Event Venue on the day of your event. The original SOP as well as all receipts for the alcohol must be onsite on the date of your event; all unconsumed alcohol must be removed immediately after your event.
For more information about SOPs, and to apply for a permit, please visit the AGCO website.
SOCAN Tariff
On behalf of the Society of Composers, Authors and Music Publishers of Canada (SOCAN), SJCC Event Venue is required by law to collect a tariff when live or pre-recorded music is played at any event. For more information visit SOCAN Licenses.
BOOKING & FEES
Booking & Payment
A signed contract and 50% of the rental fee is required to confirm a booking. For weekday daytime events the balance is due two weeks prior to the event. For other events the balance is due three months after contract signing or three months prior to the event, whichever is earlier. Payment can be made by Visa, MasterCard, AMEX or cheque payable to St. James Cathedral. For specific rates please contact a venue coordinator.
Landmark Fee -- Preferred Caterers
Your caterer will include a 15% Landmark Fee in your quote and on your final catering invoice. The Landmark Fee is levied on the cost of food, non-alcoholic beverages and staffing.
All proceeds from this fee, are used to help facilitate and cover the costs of our many community programs that we run throughout the year. This includes, but is not limited to:
Our community drop-in program, where we feed over 300 homeless and less fortunate in the area each and every Tuesday;
Our Foot Care Clinic we host every Friday where we offer our homeless community much needed access to nurses and other personal care workers that provide haircuts, hair washing, foot care, etc.;
Our Food Box Program once a month;
Our Christmas Dinner with Gifts for the homeless consisting of: clean socks and underwear, deodorant, toothpaste, and toys for the children;
As well as, our Refugee Committee which is responsible for offering safe havens to refugees who have been displaced from their home countries and need a place to live, access to job opportunities, education, etc.
As a charity we adhere to strict policies and procedures surrounding all money received and its allocation. We understand the questions that can arise regarding the landmark fee, and can assure you that the proceeds are used to aide one of the most overlooked populations in our community; to make sure these individuals have access to healthy food, personal care, and the most basic of items needed to help alleviate some of the very real stresses and pressures they deal with every day.
Cancellation & Rebooking Allowance
For weekday daytime events, if the booking is cancelled more than 14 days prior to the event the deposit is forfeited. If the booking is cancelled less than 14 days prior to the event the full rental amount is due and is forfeited*.
For all other events, if the booking is cancelled more than three months prior to the event the deposit is forfeited. If the booking is cancelled less than three months prior to the event the full rental amount is due and is forfeited*.
*Rebooking Allowance:
For all events, if you re-book within 12 months of the initial scheduled event date, 50% of all forfeited monies can be used as a credit towards that newly-booked event.
Each caterer has its own cancellation policy regarding the services that they provide. Please check with the caterer regarding cancellation fees.
